How many times have you sat in a meeting and wondered, ‘why am I here?’ Unfortunately, this is quite common. In fact, many meetings include information that could easily be put into an email instead.
If you are a business owner, it is important that you know how to run productive meetings. Here are 3 tips to help you run more effective meetings.
why a meeting?
This seems obvious, but you’d be surprised how many meetings take place for the sake of it, even though there is not anything important that needs to be discussed. Before you host a meeting, ask yourself why you are having it and what you hope to achieve from it. If you can’t answer that question, maybe you should have it after all.
tips: visit crmlearning.com for a list of good reasons to have a meeting
know the details
It’s a good idea to communicate your goals to all attendees before everyone gets together. This way everyone knows what they are there to discuss and no time is wasted. Before the meeting, create a detailed agenda using a PDF editor (find out more about the best editing software at filecenterdms.com) and send it out. Make sure everyone has read over the agenda before the meeting starts and you won’t have an issue with people asking what the meeting is about.
set productive limits
Meetings can easily run on for hours if you get off-topic. If you want your meetings to be productive, you need to set strict time limits so everybody stays focused. In most cases, an hour is long enough, but keep it shorter if you can. You want your meeting to be effective. When you’re able to make thoughtful decisions and delegate tasks, you’ll know things have gone well.